AIA Middle TN | Nashville, TN

Position Summary:

The Local chapter of the American Institute of Architects (AIA Middle TN), a member-based nonprofit organization supporting architects and the architectural profession in a 35-county area of middle Tennessee, seeks the right candidate for the Programming and Communications Coordinator role.

This exempt position will assist with our organization’s programs, communications, and reporting of all AIA Middle Tennessee member services, events, and activities; coordinate dissemination of all Chapter information; maintain Contract Documents and provide administrative support for the Executive Director as needed.

This position reports to the Executive Director and interacts extensively with members and volunteers.

Hours: Full-time (40 hours/week). Occasional evenings and weekends are required. A hybrid work environment (3 days in the office, 2 days working from home).

Key Responsibilities:

1. Communications and Graphic Design

Coordinate and disseminate information for all AIA Middle Tennessee events and outreach activities promptly through all electronic formats, including the website, the chapter newsletter, and social media outlets.

Create visually appealing advertisements, programs, special event announcements, and other necessary graphics using Canva and Adobe Creative Suite

Coordinate production of a monthly newsletter with Chapter announcements and special event notices and weekly “At-A-Glance” email

Maintain the Chapter website for relevancy, ease of use, accuracy, timeliness, and appeal

Communicate events to other media outlets

Research, suggest, and when appropriate, develop new opportunities to further awareness about the Chapter and programming

2. Event Planning

Coordinate AIA Middle TN events including, but not limited to, Chapter Meetings, Continuing Education Seminars, committee special events, and the annual Golf Outing and Celebration of Architecture

Attend committee meetings at the discretion of the Executive Director and serve as the staff representative on a variety of Chapter committees

Maintain the calendar and schedule of all events and meetings for the Chapter

Coordinate all food and beverage requirements with caterers

Handle online registration for all events, collect fees, and coordinate all post-event activities

Advertise all events on the Chapter website, in the newsletter and social media channels

Coordinate all post-event follow-up

Research, suggest, and, when appropriate, develop new opportunities to improve and/or make more cost-effective Chapter Programming

3. Office Administration

Provide administrative support to the Executive Director on a variety of tasks, as assigned

Provide telephone coverage and greet/assist guests coming to our space

Handle Chapter incoming and outgoing mail

Maintain inventory of all office supplies

Prepares space for upcoming events depending on requested set-up

Qualifications & Experience:

Knowledge of architecture is very helpful

Knowledge of Canva, Hubspot,

Knowledge of WordPress

Knowledge of social media platforms

Proficient in the use of Microsoft Office 365

Ability to think and prepare creatively

Ability to handle a variety of tasks/events simultaneously and to evaluate and filter information

Ability to work independently and comfortable working in a small office environment

Ability to work with and manage volunteers

Ability to move boxes weighing up to 50 pounds across the office for various needs

Ability to set up a meeting room space (move tables and chairs)

Excellent writing skills

Detail-oriented and highly organized in record maintenance and management

Experience working in a nonprofit or association desired

Experience with event and meeting coordination

Valid Tennessee driver’s license and ability to travel locally

Professional interaction with members, vendors, board of directors, and public

Friendly, positive attitude

Business/casual attire

Hours and Benefits:

Full-time, Monday – Friday and occasional early evening events (4-6 pm)

Downtown Nashville location

Hybrid work environment

Individual Healthcare

Personal time off (PTO) and paid holidays

Paid Parking

To Apply:

Interested applicants should forward a letter of interest, resume and salary requirements electronically by November 30 to lauren@aiamidtn.org. As resumes come in, we will begin interviewing as soon as possible. No phone calls, please.

Disclaimer: The information in this job description indicates the general nature and level of work employees perform. It is not designed to contain or to be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by their supervisor.

AIA Middle TN is an Equal Opportunity Employer (EOE).